Deliver better care experiences without the admin burden

Put people, not paperwork, at the heart of care.

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Trusted by Aged Care providers

Focus your team’s time on what matters most -quality care and meaningful client relationships

Streamline admissions, improve visibility, and coordinate care across every touchpoint. The Sugar platform connects seamlessly with your existing systems – from ERPs and clinical platforms to rostering, invoicing, and reporting tools – giving every team a single, connected view of care delivery.

The forces driving change in aged care

Aged care providers across the UK are managing unprecedented change. The new regulatory landscape, funding pressures, and workforce shortages are driving the need for smarter, simpler systems that improve care delivery and client engagement.

Manual reporting and admin slow down admissions, with service agreements often handled offline.
Fragmented systems limit visibility into client journeys and workforce scheduling.
Teams spend more time managing data than connecting with clients.
Providers also face increasing competition for new clients, making recruitment and marketing automation key to maintaining a healthy pipeline.
Families face an emotional and complex admissions process, where poor coordination can impact trust and satisfaction.

A simpler, smarter way to deliver care

Sugar connects every part of the client journey, from first enquiry to admission, in one unified platform.

With Sugar, providers can:

Automate admissions and funding workflows, reducing administrative load and improving accuracy.
Gain real-time visibility into client records, workforce availability, and service delivery metrics.
Support care-at-home programs and manage waitlists with integrated scheduling, enquiry tracking, and communications.
Simplify compliance in key admission and funding processes – service agreements, approvals, and reporting
Drive client recruitment and marketing automation to attract, nurture, and convert more enquiries into residents or home care clients.
Empower staff with intuitive tools that work across mobile, desktop, and frontline devices.

Human-centered design ensures every client interaction is captured once, clearly, and compassionately, reducing repeated questions and ensuring a stress-free experience for clients and families.

Customer spotlight

For more than 80 years, MHA supported people in their later life, to achieve their needs and aspirations. With 80 care homes, 59 retirement living schemes and 43 MHA Communities hubs, older people forge friendships, found comfort and spirituality through the services offered.

But manual, paper-based processes and administration functions designed to support service provision were struggling to keep up with user demand, putting unnecessary strain on teams and stifling service improvements.

MHA turned to Sugar to provide a centralised solution which would streamline operations by removing unnecessary, duplicate data entry and provide accurate insights accessed with ease.

Now, MHA has central oversight of members and activities. Users can create tasks and track actions to ensure no one falls through the cracks. Management of records is improved. Quality and robustness of data leads to clarity and more informed decision making. Administration time has significantly reduced, as has time spent identifying the correct data for external reporting.

Transforming client engagement and operational visibility across care services.

Wesley Mission Queensland implemented SugarAI to unify data across aged care, disability, and community programs. The organisation now has a single view of clients, improved reporting accuracy, and streamlined care delivery processes, empowering staff to focus on quality care, not paperwork.

“We’ve been able to reduce duplication, improve reporting, and create a better experience for both staff and clients. SugarCRM has given us clarity across the client journey and freed up our teams to focus on delivering exceptional care.”

Selena Beauchamp, Director of organisational transformation, Wesley Mission Queensland

Sugar for Aged Care

OUTCOMES AND IMPACT

360° visibility across clients and care programs.

40% reduction in manual reporting time.
Faster, smoother admissions with improved client satisfaction.
More efficient marketing and enquiry management to sustain growth.
Better coordination between residential and home care programs.

PRODUCT CAPABILITIES

Workflow automation: Simplify admission, funding, and approvalworkflows.

Client recruitment: Manage marketing and referral pipelines with built-in automation.
Operational visibility: Centralise client, workforce, and service data in one platform.
Integration: Connect with rostering, clinical, and finance systems for a single source of truth.

AGED CARE ACCELERATOR

The Sugar Aged Care Accelerator is designed to help providers fast-track digital transformation with pre-built aged care workflows, dashboards, and best practice templates.

Program benefits: